HPI Data Privacy

Data protection for applications

General information

Data protection is very important at HPI. We are strict when processing personal data to the legal regulations in particular the European General Data Protection Regulation (GDPR) and the Federal Data Protection Act (BDSG).

Responsible

Responsible for the processing of data is HPI Die Einkaufsunternehmer GmbH, Höchster Straße 82, 65835 Liederbach am Taunus. The aforementioned company performs the function of a central human resources department for the companies of the HPI Group.
As far as the position for which you have applied is advertised for a company other than HPI Die Einkaufsunternehmer GmbH, this company is subject to data protection law joint responsibility with the aforementioned HPI Die Einkaufsunternehmer GmbH. You can reach the data protection officer of HPI Die Einkauf Unternehmer GmbH at
c/o HPI Procurement Services GmbH & Co. KG, Datenschutzbeauftragter, Höchster Straße 82, 65835 Liederbach am Taunus
email: datenschutz@hpigmbh.com
phone: +49 69 87002 7025.

Purpose and legal basis of processing

The processing of your data serves to process your application and is necessary to carry out pre-contractual measures, which are made at your request. If your application is successful, the processing will continue to fulfill the contract, to which you as the data subject are a contracting party. In both cases, the processing is based on Article 6 paragraph 1 lit b) GDPR.

Storage period

Your personal data will initially be stored for the duration of the application process and thereafter for 6 months, then automatically deleted.
If your personal data is required beyond this (for example in connection with the assertion or defense of civil law claims in connection with your application), it will be deleted as soon as further storage is no longer necessary. In this case too, storage is based on Article 6 paragraph 1 lit b) GDPR.
If you agree to us using your data in our pool of interested parties for further job advertisements beyond this period, we will ask for your consent by email or post.

Involvement of third parties

If you apply to us via an external applicant portal, this also applies:
For the technical implementation, we are supported by the selected IT service provider (portal operator). For this purpose, your data will be transmitted to the IT service provider and processed on their servers on our behalf. Your data will not be transferred to third countries outside the EU.

Rights of those affected

You have a right to information to the extent permitted by law, in particular about

Data stored by the controller and their processing purpose (Article 15 EU GDPR),
Correction of incorrect or completion of incomplete data (Article 16 EU GDPR),
Deletion of data that has been processed unlawfully or is no longer required (Article 17 EU GDPR),
Restriction of processing (Article 18 EU GDPR),
Object to processing, especially if this is carried out to protect the legitimate interests of the person responsible (Article 21 EU GDPR) and
Data transfer if the processing is based on consent or is carried out to fullfill a contract using automated procedures (Article 20 EU GDPR).

To exercise your legal rights, you can contact us in the way that is most convenient for you, for example via the HPI Group's data protection officer.

Complaint options

You also have the option of directing complaints to our data protection officer using the contact options listed above or to the responsible supervisory authority.